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  #1  
Old 07-09-2004, 06:33 PM
Bayleaf Bayleaf is offline
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Join Date: Oct 2002
Posts: 163
Default Draft Exhibition Agreement Ready for Review

To anyone interested,
I have completed a draft agreement and posted a copy for download and review [link removed as no longer necessary]. If anyone is interested in using this document please take a look and mail me via TE with any suggested modifications you might have. As we don't have much time I'd appreciate any comments by the end of July 11th. After that I'll send a copy of the contract to the organizer of the exhibition for review.

Once we have consensus on the document I will delete it and any future copies from the above location, so keep a copy locally for your own use in this project.

Disclaimer: Although I have been very careful in preparation of this document and customizing it for use in this large scale project, I am not a lawyer and the document comes with no promises from myself. I will use it, but any one that chooses too, does so at their own will.

Thanks,
Martin.

Last edited by Bayleaf; 07-12-2014 at 03:21 AM.
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  #2  
Old 07-09-2004, 07:06 PM
ronners ronners is offline
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Join Date: Dec 2002
Posts: 350
Default Re: Draft Exhibition Agreement Ready for Review

Hi Martin,

This is a very helpful piece of work on your part. My only concern (having dealt many times with client lawyers regarding such agreements) is that I'm not sure that we (or indeed they) have enough time to review and approve this before the start of the exhibition). As you probably already know, these things can take some time, and your clauses probably have to be checked for compliance with Italian law as well.

Anyway, as it is I'm happy to use this document. In an ideal world everyone else invited to participate will use it as well, so that we present a united front.

Cheers,

Ron.
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  #3  
Old 07-09-2004, 07:10 PM
thien thien is offline
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Join Date: May 2003
Posts: 405
Default Re: Draft Exhibition Agreement Ready for Review

Hi Martin,

Thank you for all of your hard work. Even though, my head is still spinning from all the legal terms, it looks excellent on my part :D. I will also be using as well.

Thank you very much,
Thien
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  #4  
Old 07-09-2004, 07:25 PM
Bayleaf Bayleaf is offline
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Join Date: Oct 2002
Posts: 163
Default UPDATED: Draft Exhibition Agreement Ready for Review

I just updated the document to remove a typo pointed out by Mike [mdchachi]. Thanks Mike.

Ronners,
I totally agree. Time is short. I'm still hoping that we can work out any issues, as I'd like to use the document if possible. Let's see how things shape up in the next few days.

Thanks,
Martin.
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  #5  
Old 07-09-2004, 07:44 PM
waysai waysai is offline
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Join Date: Mar 2004
Posts: 69
Default Re: Draft Exhibition Agreement Ready for Review

Hi Martin,

Thank you very much for your help to all of us. The document looks very good and covers most important things for the use and copyrights.

Just one thing - there is the words "American Arbitration Association" should be noted for people outside of USA to replace with their country. Let us know if any update to the document. Thanks.

Way Sai
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  #6  
Old 07-09-2004, 10:43 PM
ronners ronners is offline
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Join Date: Dec 2002
Posts: 350
Default Re: Draft Exhibition Agreement Ready for Review

It's not actually necessary to substitute that part. Agreements of this kind normally pick a jurisdiction and go with it, so this is standard practice.

Martin - I received an Email from Ettore (as I'm sure many others did) which leads me to believe that he'll pretty much sign whatever we present him with.

Ron.
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  #7  
Old 07-10-2004, 06:21 AM
waysai waysai is offline
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Join Date: Mar 2004
Posts: 69
Default Re: Draft Exhibition Agreement Ready for Review

Thank Martin and Ron to clear up my concern. It was very nice of you to write it up and also explained it to us. So, we are ready to go in a few days!

One more thing - I have a question for everyone here. What do we expect to get the contract and acknowledgement/recognition from him? I mean, the contract by e-mail and recognition letter or pamphlet by post-mail if they plan to print one??? Should we ask the same for everyone as dawekato has mentioned. I just wanted to do as the group does here. So, please let us know your take on this. Thanks.

Way Sai
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  #8  
Old 07-10-2004, 06:39 AM
Bayleaf Bayleaf is offline
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Join Date: Oct 2002
Posts: 163
Default Re: Draft Exhibition Agreement Ready for Review

No problem Way. I would have done this for myself anyway. It just made sense to share it with other members.

The contract would be easier to enforce if we contained a scan or our signature, Ettore printed it out and signed it in person, then sent it to us by post. The problem with this is that it would add another week or so at least to the process, and assuming that Ettore agreed to do that, we might not have that much time.

The actual "electronic signing" steps are contained in the last paragraph of the contract and should be OK in this case as no money is actually changing hands. Basically you sent the completed contract by mail to Ettore, Ettore sends it back having included a typed name and states agreement in the body of the mail. Your then sending your photos signifies receipt of the contract and final agreement.

I do agree that a recognition letter would be good. Let's pursue that for all members. If necessary we could include a clause in the agreement too if most people think we should. But hopefully that shouldn't be necessary.

Cheers,
Martin.
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  #9  
Old 07-10-2004, 04:48 AM
Bayleaf Bayleaf is offline
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Join Date: Oct 2002
Posts: 163
Default Re: Draft Exhibition Agreement Ready for Review

Hi Way,
Ronners is right. You just need to choose somewhere. I actually removed the part where you state who will arbitrate and specifically where arbitration will take place to simplify filling out the form. Of course I looked into this first and found that it is not necessary to specify these details when signing the contract. In the (in this case) Photographer and Client can decide on a place etc. if the need to arbitrate arises.

A further complication is that this is an international contract. And there are only three countries, Canada, Mexico and the United States which will deal with arbitration on contracts between people in two different countries. At least this is what I got from a Web site I found. I think for simplicity it is probably best to leave this as it is. For more details take a look here.

Thanks very much for your input Way.

Regards,
Martin.
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  #10  
Old 07-09-2004, 08:13 PM
pascalbene pascalbene is offline
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Join Date: Dec 2003
Posts: 110
Default Re: Draft Exhibition Agreement Ready for Review

Nice work Martin !
Did you sent it to Ettore ?
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